Kimpton Art Show Privacy Policy (2026)

Kimpton Art Show (“we”, “us”, “our”) is committed to respecting your privacy and protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website, engage with our services, or communicate with us.

GDPR Statement: The information that we collect about you will only be used lawfully, in accordance with “the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR)”.

All data is retained exclusively within the United Kingdom, or transferred only to ‘third countries’ where ‘adequacy of protection’ or specific certification as defined by GDPR has been confirmed.

1. Data Controller

Kimpton Art Show is the Data Controller responsible for your personal data.
Contact Details:
Sue Burns, Chair
Kimpton Art Show
The Chapel, The Green, Kimpton, SG4 8RZ
Tel: 07765 097500
Email: contact@kimptonartshow.co.uk

2. The Data We Collect About You

We may collect, use, store, and transfer different kinds of personal data depending on your interaction with us, including:

Information You Provide Voluntarily:

• Identity Data: name, title
• Contact Data: email address, postal address, phone number(s)
• Account Data: when creating an account or subscribing to communications
• Submissions: artwork submission details, web enquiries, survey responses
• Communication Data: records of conversations and correspondence

Information We Collect Automatically:

• Technical Data: IP address, browser type, operating system
• Usage Data: pages visited, browsing time, referral sources, interactions
• Collected via cookies, server logs, and similar technologies

You are not under any statutory or contractual obligation to provide personal data. However, failure to do so may limit the services we can offer.

3. Legal Basis for Processing

We process your data only when permitted by law. This includes:

• Consent – where you have explicitly consented (e.g., for marketing communications)
• Performance of a Contract – necessary for fulfilling a contract (e.g., participation agreements)
• Legitimate Interests – to operate, manage and develop our activities, provided these interests do not override your rights
• Legal Obligation – to comply with legal or regulatory requirements

4. How We Use Your Personal Data

We may process your data for the following purposes:

• To register you as a visitor, participant, or subscriber
• To respond to your enquiries or requests
• To provide event and marketing updates (where consent is provided)
• To administer events and manage submissions
• To analyse website usage and improve user experience
• To comply with legal obligations

5. International Data Transfers

We use Mailchimp (based in the United States) to manage email subscriptions. Mailchimp processes data in the U.S., which may not have the same level of data protection as the UK. We ensure your data is protected by using Standard Contractual Clauses (SCCs) approved by the UK ICO and Mailchimp’s own committed GDPR compliance.

6. Data Retention

We will retain your personal data for no longer than 5 years after our last contact, unless required by law to do so for a longer period. After that, your data will be securely deleted or anonymised.

7. Your Legal Rights

Under UK GDPR, you have the following rights:

• Right to Access – request a copy of personal data we hold about you
• Right to Rectification – correct inaccurate or incomplete data
• Right to Erasure (Right to be Forgotten) – request deletion of your data
• Right to Restrict Processing – restrict us from using your data
• Right to Data Portability – request transfer of your data to another controller
• Right to Object – object to processing, including for direct marketing purposes
• Rights related to Automated Decision Making – your data is not subject to automated decision-making by us

To exercise any of these rights, contact us at: contact@kimptonartshow.co.uk.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO): https://ico.org.uk.

8. Marketing Communications

We will only send you marketing emails (e.g., event updates and news) if you have opted-in or if legitimate interest applies (e.g., existing relationships under “soft opt-in” rules). You can opt-out of marketing communications at any time by:

• Clicking “unsubscribe” in any email from us, or
• Emailing us at contact@kimptonartshow.co.uk

9. Cookies & Tracking Technologies

Our website uses cookies. Some are necessary for functionality, while others are non-essential (e.g. analytics cookies via Google Analytics). We only set non-essential cookies with your consent, in accordance with the Privacy and Electronic Communications Regulations (PECR).

You can manage your cookie preferences in your browser settings or by using our cookie banner.

For more information on cookies, please visit: https://aboutcookies.org

10. Data Security

We implement appropriate technical and organisational measures to protect your data, including:

• Encryption (e.g., SSL/TLS)
• Firewalls and secure server environments
• Regular testing and staff training
• Limited access controls

Despite these measures, no system is 100% secure. If we become aware of a breach affecting your data, we will inform you where required by law.

11. Changes to This Privacy Policy

We may update this privacy policy periodically. Changes will be posted on this page with an updated effective date. We recommend checking this page regularly for updates.

If you have any questions about this Privacy Policy or your data, please contact us at contact@kimptonartshow.co.uk.