Information for Artists 2027

INFORMATION for ARTISTS acts as TERMS and CONDITIONS that apply  between Kimpton Art Show (the fundraising arm of Kimpton Parish Church Restoration Trust, a Charitable Incorporated Organisation registered by the Charity Commission for England and Wales. CIO:1216579), and the Artists who submit artwork to be displayed at the 2027 Kimpton Art Show, Friday 30th April – Monday 3rd May.

Kimpton Art Show SUBMISSION DATES: Monday 1st February – Wednesday 31st March. We look forward to receiving your entries. 

  • MAILING LIST: In order to receive appropriate communications and important information and updates in the lead up to the Show, please add your name to our Artist Contact Database. Please click  here.
  • INTELLECTUAL PROPERTY RIGHTS – Kimpton Art Show is committed to upholding UK copyright law and international Intellectual Property (IP) standards. Therefore, all work submitted must be original and not breach intellectual property rights. Please see our Policy on Intellectual Property Rights for Kimpton Art Show  (Updated for Current UK Law) in our Policies section.
  • GDPR
  • PLACE of WORSHIP: With respect to our Church as a place of Worship, we request that you contact the Committee should you be considering submitting any item which might be on the boundaries of respectability. Kimpton Art Show reserves the right, at its sole discretion, to limit numbers of exhibits and to reject any work without providing a reason.

VIA OUR ONLINE SUBMISSION YOU MAY SUBMIT PAINTINGS, PHOTOGRAPHS and 2D Media :

A) FRAMED – hanging/stretch canvases – maximum 4 items. Fee £6 per exhibit Instructions for Preparation: Each framed painting, stretched canvas or photograph must be prepared with eyelets/D rings (securely fixed and held flush with tape to the back of the work), cord/wire and a label on the back with the Title, Sale Price and Name. Clip frames are not acceptable. 

B) UNFRAMED – maximum 6 items displayed in Art Browsers. Fee £3 per exhibit Instructions for Preparation: Each exhibit must be backed on to stiff card, wrapped in clear cellophane with a suitably stiff backing. Each item requires a label on the back with the Title, Sale Price and Name. These items will not be listed in our Catalogue. They will be displayed within Art Browsers.                                                     

IMPORTANTLY, please DO NOT submit BOX / STRETCHED CANVASES as ‘Unframed‘ work. 

TITLES: please DO NOT give Titles a number unless those numbers are sequential and have a relevance within our Catalogue.

HANGING will be undertaken by the Kimpton Art Show Committee.

  • We accept original limited edition prints. A print is termed ‘original’ if the image has been created by the artist from a plate, stone, block or screen.
  • We do not accept signed copies, reproductions, prints nor digital adaptations.
  • We do not accept work that is marked ‘Not for Sale’ or obviously priced not to sell.
  • We do not accept items for re-sale. 
  • Kimpton Art Show reserves the right, at its sole discretion, to limit numbers of exhibits and to reject any work without providing a reason.                                                                       

SIZE: Please note that very large works may be rejected if space is unavailable. 1metre dimensions represent our upper limit. However, please contact us should you wish to exhibit large work and we will endeavour to accommodate you. 

WEIGHT: As we are unable to hang very heavy works on our display boards, please contact us should any item be of concern. 

3D MEDIA including Sculpture, Glass, Ceramics, Jewellery and Textiles       

3D Media Submissions are separate to our online submission process. Please contact us via contact@kimptonartshow.co.uk in January if you would like to reserve a display table or via direct contact with the Chair, Sue Burns. 07765097500

  • These items are uncatalogued but displayed on 6’ x 3’ tables. Fee £40.00 per table.
  • We are limited by the number of tables we can place in the church and offer priority to repeat exhibitors.   
  • We request a 3D Media Artist Profile strictly limited to ‘280 characters’
  • No lighting will be permitted that requires a mains power supply. Battery powered lighting may be allowed subject to the prior agreement of the Art Show Committee.

GREETINGS CARDS are accepted via personal arrangement during our Submission dates from artists who are submitting other artwork.

Submission Fee – £3 per 20 cards, up to 40 cards.                                                            

In order to effect a smooth and efficient sale of your items, please: 

  • Label each item with Artist Name and Price
  • No more than two prices for your cards at either £/£0.50.   
  • Titles are not required. 

Please cross-reference your Painting Submission Number in your email and send the following information, which acts as your Greetings Cards Submission, to: contact@kimptonartshow.co.uk 

  • Card Price 1. x Quantity
  • Card Price 2. x Quantity

Please title the email Subject: KAS Cards, and pay your fee to the same account as your Painting/Table Submission cross-referencing your Painting Submission Number.

ARTIST PROFILE: As part of your Online Submission you are required to submit an up-to-date Artist Profile that will be displayed in the Art Show Catalogue alongside the listing of your work; it will also be featured on our website alongside any images of your artwork that you choose to submit.

This profile is strictly limited to ‘280 characters’.

  • It should be written about you, in the ‘third person’, rather than autobiographically, in the ‘first person’.
  • We may edit the profile in order to ensure uniformity of appearance in the Catalogue.
  • You must not include forward advertising eg. a website address. 
  • If visitors wish to commission a work from you, we will take their details and pass them on.  Commissions have resulted from this procedure in the past.

IMAGES: You may provide images of your work.

  1. Send ONLY 1 or 2 images of your work as jpg attachments to: contact@kimptonartshow.co.uk
  2. File size: Maximum upload file size: 512 MB.
  3. Use the email Subject: KAS Images 
  4. Please ensure the image is of the Artwork ONLY ensuring that you pre-edit the image to exclude frame or background.
    By providing images the Artist gives permission for those images to be placed on our website’s Photo Gallery and to be used as publicity by Kimpton Art Show in any printed material and on any social media platforms. 

SUBMISSION DATES: Monday 1st February – Wednesday 31st March

  • ONLINE SUBMISSION LINK: please begin by clicking here.
  • You will receive a confirmation email detailing your Submission, your unique Submission number and means of payment for your exhibiting fee.
  • If you do not receive your Submission Confirmation please check your Spam/Junk email.
  • Please keep a copy of your Submission for your reference.
  • By submitting this form you are agreeing to our Terms and Conditions.
  • CLOSING DATE FOR ENTRIES is Wednesday 31st March or earlier if display space becomes full.
  • After this date, changes to the Catalogue cannot be made.

EXHIBITING FEES:  are due with your Submission Form.

All payments must be made using a bank transfer to the following account:

Account Name: Kimpton Art Show
Account Number: 85179760
Sort Code: 60-10-07

Please Cross-reference your payment with your Name and Submission No.

SALES, COMMISSION and PAYMENT to you:

We allow for all artwork to be taken at point of sale.

A commission of 25% is charged on all sales.

Payment to You: Our online Submission Form now requests your bank details at time of Submission so that we are ready to make BACs payment to you post Show. We endeavour to send payment for work sold within two working weeks. 

The Artist shall be responsible for any and all VAT and other taxes or levies payable in connection with sales. 

  • We request that artists do not encourage or facilitate the purchase of art displayed at Kimpton Art Show via other means during the course of the event
  • Any artwork commissions undertaken via Artist-Purchaser communication, either during or after the Show, are subject to our commission fee of 25% within two weeks of payment being made to the artist. 

DELIVERING ARTWORK: Unless separate appointments have been made for 3D Media Artists, all work should be handed in at Kimpton Church on:  Tuesday 27th April  from 4.00 – 6.30pm.

At this time you will receive your ARTIST PASS which is for your sole use over the weekend

COLLECTING ARTWORK: Unsold exhibits should be collected on: Monday 3rd May from 3.30pm – 4.30pm.

If you cannot collect your work at these times then you should provide written authority for someone to collect on your behalf.

Please note that May Festival activities will be occurring on The Green at this time.

PARKING:  Parking in Kimpton requires consideration. Car parking is available at the Parkfield Sports Ground off the Hitchin Road and it is only a short walk to the Church. Please see MAP. Alternatively, some limited parking is available on Hitchin Road adjacent to the Church and on Kimpton High Street. Please note that by driving into Church Lane you are entering a dead-end road with limited turning space.

OPEN EVENING and OPENING TIMES – 2027

You are invited to the Open Evening on Friday 30th April from 6 – 9pm. This is a lively occasion when many sales are made. It is an opportunity to browse the exhibition, meet other exhibitors and talk to potential buyers. You may use your ARTIST PASS. For all others there is an entry charge of £8.00. 

Other viewing times: Entry £2, Children free

Saturday 1st May 10am – 5pm

Sunday 2nd May 11am – 5pm

Monday 3rd May 10am – 3pm

SECRET POSTCARD – 4″ x 6″ – Art Card or Mini Canvas
Kimpton Art Show warmly invite you to contribute to our Secret Postcard sale. All artworks, to be exhibited anonymously, will be on sale at the price of £10. All funds raised will directly benefit Kimpton Parish Church Restoration Trust.

Although restricted to being postcard size, the subject matter and approaches can vary widely, from drawing and painting, to photography and collage, and embroidery.

  • Please sign all artworks on verso and bring with you on our art delivery date:

TUESDAY 27th APRIL from 4 – 6.30pm.

The beauty of this event lies in the mystery surrounding your identities, adding an element of excitement and anticipation to each purchase, with our guests uncovering that little gem by a renowned local artist.

FEEDBACK:  In order to improve our procedures and efficiency, we welcome all Feedback. The Show develops year on year and we investigate all aspects for the purpose of  enhancing your experience. It is often just that passing suggestion that helps us focus on the next move. Please feel free to contact us at  contact@kimptonartshow.co.uk

INSURANCE and LIABILITY: 

Artwork is NOT insured by Kimpton Art Show and artists should make their own insurance arrangements. Art work that is sold remains the responsibility of the artist until the work is taken from the venue by the purchaser.

However, all due care will be taken in handling and protecting your artwork and the Church will be locked outside show hours except during church services.

While all measures are taken to protect your work, all work is accepted at the owner’s risk and Kimpton Art Show accepts NO LIABILITY.

Kimpton Art Show accepts NO LIABILITY to artists if the Art Show is cancelled for any reason.