Policies 2026

Kimpton Art Show Policies (2026)                                                                                      A. GDPR                                                                                                                                        B. Intellectual Property Rights

Kimpton Art Show (“we”, “us”, “our”) is committed to respecting your privacy and protecting your personal data. These Policies explains how we collect, use, store, and protect your personal data when you visit our website, engage with our services, or communicate with us.

A. Kimpton Art Show GDPR Statement:

The information that we collect about you will only be used lawfully, in accordance with “the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR)”.

All data is retained exclusively within the United Kingdom, or transferred only to ‘third countries’ where ‘adequacy of protection’ or specific certification as defined by GDPR has been confirmed.

  1. Data Controller

Kimpton Art Show is the Data Controller responsible for your personal data.
Contact Details:
Sue Burns, Chair
Kimpton Art Show
The Chapel, The Green, Kimpton, SG4 8RZ
Tel: 07765 097500
Email: contact@kimptonartshow.co.uk

  1. The Data We Collect About You

We may collect, use, store, and transfer different kinds of personal data depending on your interaction with us, including:

Information You Provide Voluntarily:

  • Identity Data: name, title
  • Contact Data: email address, postal address, phone number(s)
  • Account Data: when creating an account or subscribing to communications
  • Submissions: artwork submission details, web enquiries, survey responses
  • Communication Data: records of conversations and correspondence

Information We Collect Automatically:

  • Technical Data: IP address, browser type, operating system
  • Usage Data: pages visited, browsing time, referral sources, interactions
  • Collected via cookies, server logs, and similar technologies

You are not under any statutory or contractual obligation to provide personal data. However, failure to do so may limit the services we can offer.

  1. Legal Basis for Processing

We process your data only when permitted by law. This includes:

  • Consent – where you have explicitly consented (e.g., for marketing communications)
  • Performance of a Contract – necessary for fulfilling a contract (e.g., participation agreements)
  • Legitimate Interests – to operate, manage and develop our activities, provided these interests do not override your rights
  • Legal Obligation – to comply with legal or regulatory requirements
  1. How We Use Your Personal Data

We may process your data for the following purposes:

  • To register you as a visitor, participant, or subscriber
  • To respond to your enquiries or requests
  • To provide event and marketing updates (where consent is provided)
  • To administer events and manage submissions
  • To analyse website usage and improve user experience
  • To comply with legal obligations
  1. International Data Transfers

We use Mailchimp (based in the United States) to manage email subscriptions. Mailchimp processes data in the U.S., which may not have the same level of data protection as the UK. We ensure your data is protected by using Standard Contractual Clauses (SCCs) approved by the UK ICO and Mailchimp’s own committed GDPR compliance.

  1. Data Retention

We will retain your personal data for no longer than 5 years after our last contact, unless required by law to do so for a longer period. After that, your data will be securely deleted or anonymised.

  1. Your Legal Rights

Under UK GDPR, you have the following rights:

  • Right to Access – request a copy of personal data we hold about you
  • Right to Rectification – correct inaccurate or incomplete data
  • Right to Erasure (Right to be Forgotten) – request deletion of your data
  • Right to Restrict Processing – restrict us from using your data
  • Right to Data Portability – request transfer of your data to another controller
  • Right to Object – object to processing, including for direct marketing purposes
  • Rights related to Automated Decision Making – your data is not subject to automated decision-making by us

To exercise any of these rights, contact us at: contact@kimptonartshow.co.uk.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO): https://ico.org.uk.

  1. Marketing Communications

We will only send you marketing emails (e.g., event updates and news) if you have opted-in or if legitimate interest applies (e.g., existing relationships under “soft opt-in” rules). You can opt-out of marketing communications at any time by:

  1. Cookies & Tracking Technologies

Our website uses cookies. Some are necessary for functionality, while others are non-essential (e.g. analytics cookies via Google Analytics). We only set non-essential cookies with your consent, in accordance with the Privacy and Electronic Communications Regulations (PECR).

You can manage your cookie preferences in your browser settings or by using our cookie banner.

For more information on cookies, please visit: https://aboutcookies.org

  1. Data Security

We implement appropriate technical and organisational measures to protect your data, including:

  • Encryption (e.g., SSL/TLS)
  • Firewalls and secure server environments
  • Regular testing and staff training
  • Limited access controls

Despite these measures, no system is 100% secure. If we become aware of a breach affecting your data, we will inform you where required by law.

  1. Changes To These Policies

We may update these Policies periodically. Changes will be posted on this page with an updated effective date. We recommend checking this page regularly for updates.

B. Kimpton Art Show INTELLECTUAL PROPERTY RIGHTS & EXHIBITION ENTRY TERMS (Updated for Current UK Law)

Kimpton Art Show is committed to upholding UK copyright law and international Intellectual Property (IP) standards. The following terms apply to all artists submitting work for exhibition.

  1. Copyright (UK Law)

Automatic Protection – Copyright protection arises automatically when an original artwork is created and fixed in any form. No registration is required in the UK.

Duration – Protection lasts for the life of the artist plus 70 years after death.

Exclusive Rights – Copyright owners maintain exclusive rights to:

  • reproduce, copy or photograph the work
  • distribute or sell copies
  • rent or lend the work
  • display or publish the work
  • create adaptations or derivative works

Moral Rights – Artists retain the following moral rights under UK law:

  • the right to be credited as the creator (“right of attribution”)
  • the right to object to derogatory or distorted treatment of the work
  • the right to prevent false attribution

These rights cannot be sold but can be waived.

Infringement – Using an artist’s work without consent may constitute infringement. Artists are encouraged to maintain evidence of creation (sketches, timestamps, photos, drafts, etc.) to support claims if required.

  1. Originality Requirement for Exhibiting Artists – To maintain the integrity of the Kimpton Art Show:

2.1. Submitted works must be original

All artwork entered must be created by the submitting artist and must not infringe any third-party copyright.

2.2. Works inspired by others – If a piece is derivative, inspired by, or references another identifiable work, proper attribution is required. There is no “percentage rule” in UK law—copying even a substantial part may infringe copyright. The Show reserves the right to reject works suspected of being copies, unauthorised derivatives, or AI replicas of other artists’ styles.

2.3. Artist warranties – By submitting work, the artist confirms that:

  • the piece is their own original creation
  • they hold copyright or have necessary permissions
  • the work does not infringe copyright, trademarks, or moral rights of others
  • no third party has any claim to the submitted work
  1. AI-Generated or AI-Assisted Artwork

3.1. AI disclosure – Artists must declare if AI tools were used in the creation process. Failure to disclose may result in removal from the exhibition.

3.2. UK copyright position – Under current UK law:

  • AI cannot own copyright
  • Copyright only exists where a human has made creative choices
  • Works generated entirely by AI may not qualify for copyright protection

Artists retain responsibility for ensuring AI-assisted works do not infringe others’ intellectual property, styles, or likenesses.

3.3. AI plagiarism detection – Kimpton Art Show may use AI-powered image analysis to detect:

  • suspected plagiarism
  • copying of compositions or styles
  • unauthorised AI imitation of known artists

We reserve the right to decline works identified as problematic by these systems or through manual review.

  1. Exhibition Entry Terms & Conditions

4.1. Submission – By submitting artwork, artists agree to these IP terms and confirm that the work is suitable for public display.

4.2. Display & Promotion Permissions – Artists grant the Kimpton Art Show a non-exclusive, royalty-free licence to:

  • display the artwork during the exhibition
  • use photographs of the artwork for marketing, social media, or press related to the event

This licence is limited solely to event promotion and does not affect copyright ownership.

4.3. Removal of Work – The Show reserves the right to refuse, remove, or request withdrawal of a work where:

  • originality is disputed
  • copyright concerns arise
  • the work breaches event policies
  • the artist fails to comply with these terms

4.4. Artist Liability – The artist agrees to indemnify the event organisers against claims arising from:

  • copyright infringement
  • misattribution
  • breach of moral rights
  • unauthorised use of third-party material

4.5. Dispute Resolution – If an IP dispute arises, the Show may:

  • remove the artwork until resolved
  • contact the artist for evidence of originality
  • liaise with legal representatives where required

The organisers are not liable for any loss arising from suspension or removal of a work in such circumstances.

  1. International Protection – UK artists receive copyright protection internationally under treaties including:
  • the Berne Convention
  • the WIPO Copyright Treaty
  • the Universal Copyright Convention

These ensure that artists’ works receive recognition and protection in most countries.

 

 

 

If you have any questions about these Policies or your data, please contact us at contact@kimptonartshow.co.uk.