SUBMISSION DATES: Sunday 1^st February – Tuesday 31^st March

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INTELLECTUAL PROPERTY RIGHTS & EXHIBITION ENTRY TERMS for KIMPTON ART SHOW  (Updated for Current UK Law)

Kimpton Art Show is committed to upholding UK copyright law and international Intellectual Property (IP) standards. The following terms apply to all artists submitting work for exhibition.

1. Copyright (UK Law)

Automatic Protection – Copyright protection arises automatically when an original artwork is created and fixed in any form. No registration is required in the UK.

Duration – Protection lasts for the life of the artist plus 70 years after death.

Exclusive Rights – Copyright owners maintain exclusive rights to:

• reproduce, copy or photograph the work
• distribute or sell copies
• rent or lend the work
• display or publish the work
• create adaptations or derivative works

Moral Rights – Artists retain the following moral rights under UK law:

• the right to be credited as the creator (“right of attribution”)
• the right to object to derogatory or distorted treatment of the work
• the right to prevent false attribution

These rights cannot be sold but can be waived.

Infringement – Using an artist’s work without consent may constitute infringement. Artists are encouraged to maintain evidence of creation (sketches, timestamps, photos, drafts, etc.) to support claims if required.

2. Originality Requirement for Exhibiting Artists – To maintain the integrity of the Kimpton Art Show:

2.1. Submitted works must be original

All artwork entered must be created by the submitting artist and must not infringe any third-party copyright.

2.2. Works inspired by others – If a piece is derivative, inspired by, or references another identifiable work, proper attribution is required. There is no “percentage rule” in UK law—copying even a substantial part may infringe copyright. The Show reserves the right to reject works suspected of being copies, unauthorised derivatives, or AI replicas of other artists’ styles.

2.3. Artist warranties – By submitting work, the artist confirms that:

• the piece is their own original creation
• they hold copyright or have necessary permissions
• the work does not infringe copyright, trademarks, or moral rights of others
• no third party has any claim to the submitted work

3. AI-Generated or AI-Assisted Artwork

3.1. AI disclosure – Artists must declare if AI tools were used in the creation process. Failure to disclose may result in removal from the exhibition.

3.2. UK copyright position – Under current UK law:

• AI cannot own copyright
• Copyright only exists where a human has made creative choices
• Works generated entirely by AI may not qualify for copyright protection

Artists retain responsibility for ensuring AI-assisted works do not infringe others’ intellectual property, styles, or likenesses.

3.3. AI plagiarism detection – Kimpton Art Show may use AI-powered image analysis to detect:

• suspected plagiarism
• copying of compositions or styles
• unauthorised AI imitation of known artists

We reserve the right to decline works identified as problematic by these systems or through manual review.

4. Exhibition Entry Terms & Conditions

4.1. Submission – By submitting artwork, artists agree to these IP terms and confirm that the work is suitable for public display.

4.2. Display & Promotion Permissions – Artists grant the Kimpton Art Show a non-exclusive, royalty-free licence to:

• display the artwork during the exhibition
• use photographs of the artwork for marketing, social media, or press related to the event

This licence is limited solely to event promotion and does not affect copyright ownership.

4.3. Removal of Work – The Show reserves the right to refuse, remove, or request withdrawal of a work where:

• originality is disputed
• copyright concerns arise
• the work breaches event policies
• the artist fails to comply with these terms

4.4. Artist Liability – The artist agrees to indemnify the event organisers against claims arising from:

• copyright infringement
• misattribution
• breach of moral rights
• unauthorised use of third-party material

4.5. Dispute Resolution – If an IP dispute arises, the Show may:

• remove the artwork until resolved
• contact the artist for evidence of originality
• liaise with legal representatives where required

The organisers are not liable for any loss arising from suspension or removal of a work in such circumstances.

5. International Protection – UK artists receive copyright protection internationally under treaties including:

• the Berne Convention
• the WIPO Copyright Treaty
• the Universal Copyright Convention

These ensure that artists’ works receive recognition and protection in most countries.

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1. PAINTINGS, Photographs and 2D Media

• All work must be original and not breach intellectual property rights.
• We do not accept signed copies, reproductions, prints nor digital adaptations.
• We accept original limited-edition prints. A print is termed ‘original’ if the image has been created by the artist from a plate, stone, block or screen.
• We do not accept work that is marked ‘Not for Sale’ or obviously priced not to sell. The Committee reserves the right to limit numbers and reject any work.

With respect to our Church as a Place of Worship, we request that you contact the Committee should you be considering submitting any item which might be on the boundaries of respectability. Thank you.

SIZE: Please note that very large works may be rejected if space is unavailable. 1metre dimensions represent our upper limit. However, please contact us should you wish to exhibit large work and we will endeavour to accommodate you. An extra-large painting  will be charged at a higher submission fee of £10.

As we are unable to hang very heavy works on our display boards, please contact us should any item be of concern.

A) FRAMED/stretched canvases – maximum 4 items – Fee £6 per exhibit.

Instructions for Preparation: Each framed painting, stretched canvas or photograph must be prepared with eyelets/D rings (securely fixed and held flush with tape to the back of the work), cord/wire and a label on the back with the Title, Sale Price and Name. Clip frames are not acceptable. Large works are often difficult to hang because of the required wall space and we are unable to hang unusually heavy work. Please contact us for prior approval.

 

 

 

 

 

 

 

B) UNFRAMED (not hung) – maximum 6 items – Fee £3 per exhibit.

Instructions for Preparation: Each exhibit must be backed on to stiff card, wrapped in clear cellophane with a suitably stiff backing. Each item requires a label on the back with the Title, Sale Price and Name. These items will not be listed in our Catalogue. They will be displayed within Art Browsers.

We DO NOT accept STRETCHED CANVASES as UNFRAMED WORK.

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2. 3D MEDIA – Sculpture, glassware, ceramics, stained glass, textiles

Items are uncatalogued but listed within our stock list and displayed on a 6’ x 3’ table at the following rate: £40.00 per table. We offer priority to repeat exhibitors. 

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4. PROFILES 

Please ensure you follow our  PROFILE GUIDELINES    

A) Catalogue Profile: We require an up-to-date Catalogue Profile of no more than ‘280 characters’, written in the 3rd person, which is required to sit alongside your listed framed work in the Catalogue; it will be featured on our website.

B) Website Profile: A fuller profile may be submitted along with images of your work to be included on our website. 

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5. IMAGES:

1. Send ONLY 1 or 2 images of your work as jpg attachments to: contact@kimptonartshow.co.uk
2. Use the email Subject: KAS Images 
3. Please ensure the image is of the PAINTING ONLY.   
4. Please ensure you pre-edit the image to exclude frame or background.
   Your images may be placed on our Photo Gallery and may be used by Kimpton Art Show on Facebook and Instagram. 

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6. FEES:

Exhibiting fees are due with your Submission Form. Payment is preferable by:

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7. COMMISSION on Sales and Sales Payment:

A commission fee of 25% is deducted from all sales.      

We will pay your balance by BACS transfer, and will contact you for those details once a sale has been made. 

The Artist shall be responsible for any and all VAT and other taxes or levies payable in connection with sales.

• We request that artists do not encourage or facilitate the purchase of art displayed at Kimpton Art Show via other means during the course of the event. 
• Any artwork commissions undertaken via Artist-Purchaser communication, either during or after the Show, are subject to our commission fee of 25% within two weeks of payment being made to the Artist.

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8. LIGHTING 

No lighting will be permitted that requires a mains power supply. Battery powered lighting may be allowed subject to the prior agreement of the Art Show Committee. 

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9. CLOSING DATE for Entries – TUESDAY 31st MARCH 

Please return your Submission Form, fee and profile by Tuesday 31st March. After this, changes to the Catalogue cannot be made.

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10. DELIVERY – TUESDAY 28th APRIL 

All artwork and media should be handed in at Kimpton Parish Church on: TUESDAY 28th APRIL from 4 – 6.30pm.

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11. COLLECTION – MONDAY 4th MAY  3.30pm – 4.30pm

Unsold exhibits MUST be collected on MONDAY 4th MAY. The Church will be staffed from 3.30pm. If you cannot manage these times, please give someone your written authority to collect.

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12. INSURANCE and LIABILITY.

Kimpton Art Show reserves the right, at its sole discretion, to limit numbers of exhibits and to reject any work without providing a reason.

Work is NOT insured by Kimpton Art Show and artists should make their own insurance arrangements. Art work that is sold remains the responsibility of the artist until the work is collected by the purchaser at the end of the show.

However, all due care will be taken in handling and protecting your artwork and the Church will be locked outside show hours except during church services.

While all measures are taken to protect your work, all work is accepted at the owner’s risk and Kimpton Art Show accepts NO LIABILITY.

Kimpton Art Show accepts NO LIABILITY to artists if the Art Show is cancelled for any reason.